Minutes
| District | Harris County Improvement District No. 14 |
|---|---|
| Type | minutes |
| Date | 2025-07-15 |
| How it was obtained | website |
| Original location | https://drive.google.com/file/d/1BFMNHsO2ScqDdAJMBGAzdBzI1eEkOgeq/view?usp=sharing |
| Fingerprint (SHA-256) | 4dee754221da99b60ef26a46c5430f5d3419d486244b7ddd0a2a7e7ff68091bf |
| Added | 2026-11-08 |
Overview
The Board renewed the District's insurance policies and adopted a resolution designating the District a "developing" district for the 2025 tax year. It awarded the Dunham Pointe Section 22 water, sanitary sewer, and drainage contract to Bay Utilities, LLC for $1,099,548.20, approved a $64,759.50 change order on the Detention Pond AB project, and authorized BGE to prepare a park bond application. The Board approved two Storm Water Solutions proposals, for swale sodding and for added mowing at HCID 13 facilities. It approved the District website and took no action on a $150.00-per-month proposal for director email addresses.
Questions to check (7)
A construction contract was awarded. Competitive bidding (Water Code §49.273) and a certificate of interested parties for contracts that need board approval (Gov't Code §2252.908, Form 1295).
Records that would answer it: the bid tabulation and the number of bids received for Dunham Pointe Section 22 water, sanitary sewer and drainage; the signed contract for Dunham Pointe Section 22 water, sanitary sewer and drainage; the contractor's Form 1295 certificate of interested parties.
A change order was approved. Change orders add cost after bidding. Good practice: check the reason and the running total against the original contract.
Records that would answer it: the change order for the DC Contracting Services, LLC contract with the engineer's justification; the list of all change orders approved on that contract so far, with amounts.
Pay estimates were approved. Each payment should match work completed and inspected. Good practice: compare the cumulative amount paid with the contract.
Records that would answer it: the pay estimate for Dunham Pointe Section 16 paving, with quantities and the engineer's certification; the pay estimate for Dunham Pointe Section 19 water, sanitary sewer and drainage, with quantities and the engineer's certification.
Bills were approved for payment. The check register shows who was paid and how much, including professional fees.
Records that would answer it: the bookkeeper's report and check register for the meeting, with invoices for professional fees over $5,000.
The engineer or another consultant was authorized to do new work. Professional services are chosen on qualifications (Gov't Code ch. 2254). Good practice: approve a scope and fee in writing before work starts.
Records that would answer it: the proposal or task order with its scope and fee for District insurance policies; the proposal or task order with its scope and fee for this item; the proposal or task order with its scope and fee for additional mowing at HCID 13 facilities; the proposal or task order with its scope and fee for Dunham Pointe Section 25 water, sanitary sewer and drainage; the proposal or task order with its scope and fee for director email addresses.
A bond action was taken. Developer reimbursements follow TCEQ's rules on interest, land and proof of payment (30 TAC §§293.50, 293.51, 293.70).
Records that would answer it: the bond documents approved at the meeting; the auditor's developer reimbursement report, if approved; the financial advisor's recommendation and the bid tabulation, if bonds were sold.
Land, easements or the district's boundary were acted on. Boundary changes and land transfers affect who pays for what (Water Code §§49.301-49.304).
Records that would answer it: the instruments, petitions and maps for Section 14; any engineer's report on the change.
Questions to confirm, not findings.
Suggest for the next records request
Overviews and questions were drafted with AI from each document's text, with page references, and checked against the minutes and financial records. They are starting points to confirm, not findings.
Review checklist: Approved minutes
Each check names the rule it tests, as the text stood on 2025-07-15, and the record that settles it. This record is itself an approving original (the board's own act). "Question" means the record on file doesn't show the rule was followed: a question to confirm, not a finding.
5 shown 1 doesn't apply 1 awaiting review
What the law requires
| Status | Check | Rule in force then | Evidence |
|---|---|---|---|
| Shown | Each subject deliberated and each vote or action is recorded
17 actions shown.
Met when: The minutes state each subject considered and the result of each motion.
|
Gov't Code §551.021(b); Water Code §49.065(a)
§551.021(b): text in force then (eff. May 18, 2013)
§49.065(a): text in force then (eff. June 18, 2023)
|
2025-07-15_minutes |
| Shown | A quorum (a majority of the board) was present for the actions taken
4 of 5 directors present.
Met when: The number of directors present is a majority of the board's positions.
|
Water Code §49.053; Water Code §49.064
§49.053: text in force then (eff. September 1, 1995)
§49.064: text in force then (eff. September 1, 1995)
|
2025-07-15_minutes (p. 1) |
| Doesn't apply | Any closed session was announced in open meeting with the section relied on, and action was taken in open session
No closed session recorded.
Met when: Either no closed session was held, or the minutes record the announcement, the section relied on, and the vote in open session.
|
Gov't Code §551.101; Gov't Code §551.102
§551.101: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§551.102: text in force then (eff. September 1, 1993)
|
|
| Shown | Members of the public could speak on agenda items
Public comment: A resident asked about rules for expanding thoroughfares; the attorney and engineer provided information.
Met when: The minutes record a public comment period held before action on the items.
|
Gov't Code §551.007
§551.007: text in force then (eff. September 1, 2019)
|
2025-07-15_minutes (p. 1) |
| Awaiting review | Every action taken was on the posted agenda · compared with other records
Met when: Each action matches an item of the agenda posted for the same meeting.
|
Gov't Code §551.041; Water Code §49.063(a)
§551.041: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§49.063(a): text in force then (eff. June 18, 2023)
|
|
| Shown | The minutes were approved by the board at a later meeting · compared with other records
Approved August 19, 2025: Approved minutes of the July 15, 2025 meeting
Met when: A later meeting's approved minutes record approval of these minutes.
|
Water Code §49.065(a); Gov't Code §551.021
§49.065(a): text in force then (eff. June 18, 2023)
§551.021: text in force then (eff. May 18, 2013)
|
2025-08-19_minutes (p. 2) Approved minutes of the July 15, 2025 meeting |
| Shown | The minutes are posted on the district's website · compared with other records
Met when: The minutes are on the district's website (found by the collector).
|
Gov't Code §551.1283(a); Gov't Code §2051.202(b)
§551.1283(a): text in force then (eff. September 1, 2021)
§2051.202(b): text in force then (eff. September 1, 2021)
|
2025-07-15_minutes |
Facts in this record and the original behind each
| Fact | Value | Support | Approving original |
|---|---|---|---|
| Board actions taken | 17 item(s) | Original on file | 2025-07-15_minutes |
| Directors present | 4 item(s) (p. 1) | Original on file | 2025-07-15_minutes (p. 1) |
What was extracted (9 of 14 fields)
| posted online | True | district website (found by the collector) |
|---|---|---|
| meeting date | 2025-07-15 | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| directors present | 4 item(s) John Herzog Emily Lashbrook Carol L. Mather Debbie Hooper |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| others present | 9 item(s) Off Cinco Masterson Advisors LLC Dunham Pointe Development, LLC Storm Water Solutions, LLC BGE, Inc. Municipal Accounts & Consulting, L.P. B&A Municipal Tax Service, LLC Inframark, LLC |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| public comment | A resident asked about rules for expanding thoroughfares; the attorney and engineer provided information. | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| closed session | none recorded | meeting overview (seed/minutes), read from the scanned minutes |
| actions | 17 item(s) Approved minutes of the June 17, 2025 meeting Approved renewal proposal from McDonald & Wessendorff Insurance for District insurance policies Approved bookkeeper's report and payment of bills; approved reimbursement of eligible expenses for directors who attended the AWBD summer conference and authorized attendance at the winter conference Approved tax assessor/collector's report and payment of tax bills (99.45% of 2024 taxes collected as of June 30, 2025) Adopted Resolution Regarding Development Status for 2025 Tax Year ("developing" district) Approved the operator's report and terminated utility service to delinquent accounts on the termination list Approved stormwater management program report Approved Storm Water Solutions proposal of $6,020.00 to sod and hydro mulch the overflow swales |
meeting overview (seed/minutes), read from the scanned minutes and the board-action reviews |
| prior minutes approved | 1 item(s) Approved minutes of the June 17, 2025 meeting |
meeting overview (seed/minutes), read from the scanned minutes |
| board size | 5 | directors listed in seed/officials |
Not extracted yet: meeting kind, meeting place, directors absent, signed by secretary, approved on. A reviewer can add these, with page references, in the district's extractions file.