Minutes
| District | Harris County Improvement District No. 14 |
|---|---|
| Type | minutes |
| Date | 2026-09-15 |
| How it was obtained | website |
| Original location | https://drive.google.com/file/d/1fXuyJOVfbZ9h7mhnO2MSUvD7xwn05ACi/view?usp=sharing |
| Fingerprint (SHA-256) | fce420591fcf2d22881fc1b883b1e926b1cdb8bcf889978715a6a4e8e67daaf3 |
| Added | 2026-11-08 |
Overview
The Board heard the financial advisor's recommendation for a 2026 total tax rate of $1.35 per $100 of assessed valuation, with $0.65 for debt service and $0.70 for operations and maintenance, and set an October 20, 2026 public hearing. It awarded the Section 28 paving contract to the second-lowest bidder, Beyer Construction, LLC, for $529,938.70; the engineer cited concerns about the lowest bidder's punch list completion and project closeout. The Board approved a $4,500.00 change order and three pay estimates, and approved an Amended and Restated Cost Sharing Agreement for Regional Facilities with HCID 13. The operator reported water accountability of 74% for the prior billing cycle, and Director Herzog asked that meeting times and location be placed on the October agenda.
Questions to check (8)
A contract was awarded to a bidder other than the lowest. Construction contracts are generally awarded to the lowest responsible bidder (Water Code §49.273). Passing over the lowest bid can be proper, but the reasons should be on the record.
Records that would answer it: the bid tabulation for Dunham Pointe Section 28 paving; the engineer's letter of recommendation for Dunham Pointe Section 28 paving; any references or records on the lowest bidder's past performance that the engineer relied on.
A change order was approved. Change orders add cost after bidding. Good practice: check the reason and the running total against the original contract.
Records that would answer it: the change order for the HD Outdoor Construction, LLC contract with the engineer's justification; the list of all change orders approved on that contract so far, with amounts.
Pay estimates were approved. Each payment should match work completed and inspected. Good practice: compare the cumulative amount paid with the contract.
Records that would answer it: the pay estimate for Dunham Pointe Section 18 paving, with quantities and the engineer's certification; the pay estimate for Dunham Pointe Section 26 water, sanitary sewer and drainage, with quantities and the engineer's certification; the pay estimate for park landscape improvements, with quantities and the engineer's certification.
An agreement with another district or body was approved or amended. Shared-facility costs are to follow design capacity, and paying for others' capacity needs an agreement giving adequate payment (30 TAC §293.44). Where the same advisors serve both sides, conflict waivers apply (Tex. Disciplinary R. 1.06).
Records that would answer it: the agreement as approved, with all exhibits, including any allocation table; the engineer's basis for each party's share; any conflict waiver letters covering the agreement.
The tax rate was proposed or adopted. Rates are set within the Tax Code and Water Code limits, with notice and a hearing (Tax Code ch. 26; Water Code §49.23602). The debt part should match the debt service schedule.
Records that would answer it: the tax rate calculation worksheets; the financial advisor's debt service and rate analysis presented to the Board.
Bills were approved for payment. The check register shows who was paid and how much, including professional fees.
Records that would answer it: the bookkeeper's report and check register for the meeting, with invoices for professional fees over $5,000.
The engineer or another consultant was authorized to do new work. Professional services are chosen on qualifications (Gov't Code ch. 2254). Good practice: approve a scope and fee in writing before work starts.
Records that would answer it: the proposal or task order with its scope and fee for Mueschke Road Street Dedication.
Water accountability was reported at 74%. A large share of water pumped isn't billed (leaks, flushing, meter error). Good practice: investigate when accountability falls below about 85 to 90%.
Records that would answer it: the operator's water accountability reports for the last 12 months; the district's most recent water loss audit, if one was filed with the Texas Water Development Board.
Questions to confirm, not findings.
Suggest for the next records request
Overviews and questions were drafted with AI from each document's text, with page references, and checked against the minutes and financial records. They are starting points to confirm, not findings.
Review checklist: Approved minutes
Each check names the rule it tests, as the text stood on 2026-09-15, and the record that settles it. This record is itself an approving original (the board's own act). "Question" means the record on file doesn't show the rule was followed: a question to confirm, not a finding.
5 shown 1 not shown in the record 1 doesn't apply
What the law requires
| Status | Check | Rule in force then | Evidence |
|---|---|---|---|
| Shown | Each subject deliberated and each vote or action is recorded
13 actions shown.
Met when: The minutes state each subject considered and the result of each motion.
|
Gov't Code §551.021(b); Water Code §49.065(a)
§551.021(b): text in force then (eff. May 18, 2013)
§49.065(a): text in force then (eff. June 18, 2023)
|
2026-09-15_minutes |
| Shown | A quorum (a majority of the board) was present for the actions taken
5 of 5 directors present.
Met when: The number of directors present is a majority of the board's positions.
|
Water Code §49.053; Water Code §49.064
§49.053: text in force then (eff. September 1, 1995)
§49.064: text in force then (eff. September 1, 1995)
|
2026-09-15_minutes (p. 1) |
| Doesn't apply | Any closed session was announced in open meeting with the section relied on, and action was taken in open session
No closed session recorded.
Met when: Either no closed session was held, or the minutes record the announcement, the section relied on, and the vote in open session.
|
Gov't Code §551.101; Gov't Code §551.102
§551.101: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§551.102: text in force then (eff. September 1, 1993)
|
|
| Shown | Members of the public could speak on agenda items
Public comment: A resident stated that residents have asked for the designated open space near Section 30 to be sodded for future sports field use.
Met when: The minutes record a public comment period held before action on the items.
|
Gov't Code §551.007
§551.007: text in force then (eff. September 1, 2019)
|
2026-09-15_minutes (p. 1) |
| Shown | Every action taken was on the posted agenda · compared with other records
All 13 actions match items on the posted agenda.
Met when: Each action matches an item of the agenda posted for the same meeting.
|
Gov't Code §551.041; Water Code §49.063(a)
§551.041: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§49.063(a): text in force then (eff. June 18, 2023)
|
2026-09-15_agenda 2026-09-15_minutes |
| Not shown in the record | The minutes were approved by the board at a later meeting · compared with other records
The minutes of the next meeting aren't on file.
Met when: A later meeting's approved minutes record approval of these minutes.
Record that would settle it: The minutes of the meeting at which the September 15, 2026 minutes were approved. |
Water Code §49.065(a); Gov't Code §551.021
§49.065(a): text in force then (eff. June 18, 2023)
§551.021: text in force then (eff. May 18, 2013)
|
|
| Shown | The minutes are posted on the district's website · compared with other records
Met when: The minutes are on the district's website (found by the collector).
|
Gov't Code §551.1283(a); Gov't Code §2051.202(b)
§551.1283(a): text in force then (eff. September 1, 2021)
§2051.202(b): text in force then (eff. September 1, 2021)
|
2026-09-15_minutes |
Facts in this record and the original behind each
| Fact | Value | Support | Approving original |
|---|---|---|---|
| Board actions taken | 13 item(s) | Original on file | 2026-09-15_minutes |
| Directors present | 5 item(s) (p. 1) | Original on file | 2026-09-15_minutes (p. 1) |
What was extracted (9 of 14 fields)
| posted online | True | district website (found by the collector) |
|---|---|---|
| meeting date | 2026-09-15 | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| directors present | 5 item(s) John Herzog Emily Lashbrook Carol L. Mather Carla A. Dawson Debbie Hooper |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| others present | 8 item(s) Masterson Advisors LLC Dunham Pointe Development, LLC Storm Water Solutions, LLC BGE, Inc. Municipal Accounts & Consulting, L.P. Assessments of the Southwest, Inc. Inframark, LLC Allen Boone Humphries Robinson LLP |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| public comment | A resident stated that residents have asked for the designated open space near Section 30 to be sodded for future sports field use. | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| closed session | none recorded | meeting overview (seed/minutes), read from the scanned minutes |
| actions | 13 item(s) Approved minutes of the August 18, 2026 meeting Approved bookkeeper's report and payment of bills Approved tax assessor/collector's report and payment of tax bills (99.03% of 2025 taxes collected as of August 31, 2026) Set public hearing for October 20, 2026 and authorized publication of notice in the Cypress Creek Mirror for a proposed 2026 total tax rate of $1.35 per $100 of assessed valuation ($0.65 debt service; $0.70 operations and maintenance) Approved the operator's report and terminated utility service to delinquent accounts on the termination list Approved stormwater management program report Authorized BGE to design, advertise and receive bids for Mueschke Road Street Dedication, Section 3 Awarded Dunham Pointe Section 28 paving contract to Beyer Construction, LLC for $529,938.70 (second-lowest of six bids; lowest bid was $498,550.25) |
meeting overview (seed/minutes), read from the scanned minutes and the board-action reviews |
| prior minutes approved | 1 item(s) Approved minutes of the August 18, 2026 meeting |
meeting overview (seed/minutes), read from the scanned minutes |
| board size | 5 | directors listed in seed/officials |
Not extracted yet: meeting kind, meeting place, directors absent, signed by secretary, approved on. A reviewer can add these, with page references, in the district's extractions file.