Minutes
| District | Harris County Improvement District No. 14 |
|---|---|
| Type | minutes |
| Date | 2025-05-20 |
| How it was obtained | website |
| Original location | https://drive.google.com/file/d/1d2P5fQLFCBdt3UlEwqWFvsfkjt7rks6Q/view?usp=sharing |
| Fingerprint (SHA-256) | 5d608b8fff3d4263de8d33ac94f5384d9a537372a54c327f46133a66f205710e |
| Added | 2026-11-08 |
Overview
The Board adopted a resolution on its policy for receiving public comments and approved an agreement with Flock Safety and a $7,300.00 proposal to install two license plate reader cameras, with a stated $6,000.00 annual maintenance fee. It awarded two paving contracts to Unitas Construction, Inc. for Dunham Pointe Sections 15 and 19 and approved four construction pay estimates. The Board approved the District's annual continuing disclosure report and the Consumer Confidence Report on drinking water. The attorney reported that the West Harris County Regional Water Authority responded that the District was not included in its 2025 capital improvement plan.
Questions to check (4)
A construction contract was awarded. Competitive bidding (Water Code §49.273) and a certificate of interested parties for contracts that need board approval (Gov't Code §2252.908, Form 1295).
Records that would answer it: the bid tabulation and the number of bids received for Dunham Pointe Section 15 paving; the signed contract for Dunham Pointe Section 15 paving; the contractor's Form 1295 certificate of interested parties; the bid tabulation and the number of bids received for Dunham Pointe Section 19 paving; the signed contract for Dunham Pointe Section 19 paving.
Pay estimates were approved. Each payment should match work completed and inspected. Good practice: compare the cumulative amount paid with the contract.
Records that would answer it: the pay estimate for Dunham Pointe Section 12 water, sanitary sewer and drainage, with quantities and the engineer's certification; the pay estimate for Dunham Pointe Section 16 water, sanitary sewer and drainage, with quantities and the engineer's certification; the pay estimate for Dunham Pointe Section 17 water, sanitary sewer and drainage, with quantities and the engineer's certification; the pay estimate for Dunham Pointe Section 17 paving, with quantities and the engineer's certification.
Bills were approved for payment. The check register shows who was paid and how much, including professional fees.
Records that would answer it: the bookkeeper's report and check register for the meeting, with invoices for professional fees over $5,000.
The engineer or another consultant was authorized to do new work. Professional services are chosen on qualifications (Gov't Code ch. 2254). Good practice: approve a scope and fee in writing before work starts.
Records that would answer it: the proposal or task order with its scope and fee for two license plate reader cameras; the proposal or task order with its scope and fee for Dunham Pointe Section 24 water, sanitary sewer and drainage.
Questions to confirm, not findings.
Suggest for the next records request
Overviews and questions were drafted with AI from each document's text, with page references, and checked against the minutes and financial records. They are starting points to confirm, not findings.
Review checklist: Approved minutes
Each check names the rule it tests, as the text stood on 2025-05-20, and the record that settles it. This record is itself an approving original (the board's own act). "Question" means the record on file doesn't show the rule was followed: a question to confirm, not a finding.
6 shown 1 doesn't apply
What the law requires
| Status | Check | Rule in force then | Evidence |
|---|---|---|---|
| Shown | Each subject deliberated and each vote or action is recorded
14 actions shown.
Met when: The minutes state each subject considered and the result of each motion.
|
Gov't Code §551.021(b); Water Code §49.065(a)
§551.021(b): text in force then (eff. May 18, 2013)
§49.065(a): text in force then (eff. June 18, 2023)
|
2025-05-20_minutes |
| Shown | A quorum (a majority of the board) was present for the actions taken
5 of 5 directors present.
Met when: The number of directors present is a majority of the board's positions.
|
Water Code §49.053; Water Code §49.064
§49.053: text in force then (eff. September 1, 1995)
§49.064: text in force then (eff. September 1, 1995)
|
2025-05-20_minutes (p. 1) |
| Doesn't apply | Any closed session was announced in open meeting with the section relied on, and action was taken in open session
No closed session recorded.
Met when: Either no closed session was held, or the minutes record the announcement, the section relied on, and the vote in open session.
|
Gov't Code §551.101; Gov't Code §551.102
§551.101: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§551.102: text in force then (eff. September 1, 1993)
|
|
| Shown | Members of the public could speak on agenda items
Public comment: A resident raised concerns about water meters, asked for a twice-yearly report on high water users, and asked the District to monitor local sales tax receipts. Another resident reported erosion and si
Met when: The minutes record a public comment period held before action on the items.
|
Gov't Code §551.007
§551.007: text in force then (eff. September 1, 2019)
|
2025-05-20_minutes (p. 1) |
| Shown | Every action taken was on the posted agenda · compared with other records
All 14 actions match items on the posted agenda.
Met when: Each action matches an item of the agenda posted for the same meeting.
|
Gov't Code §551.041; Water Code §49.063(a)
§551.041: text in force then (eff. September 1, 1993)
AG Op. KP-0475
§49.063(a): text in force then (eff. June 18, 2023)
|
2025-05-20_agenda 2025-05-20_minutes |
| Shown | The minutes were approved by the board at a later meeting · compared with other records
Approved June 17, 2025: Approved minutes of the May 20, 2025 meeting
Met when: A later meeting's approved minutes record approval of these minutes.
|
Water Code §49.065(a); Gov't Code §551.021
§49.065(a): text in force then (eff. June 18, 2023)
§551.021: text in force then (eff. May 18, 2013)
|
2025-06-17_minutes (p. 1) Approved minutes of the May 20, 2025 meeting |
| Shown | The minutes are posted on the district's website · compared with other records
Met when: The minutes are on the district's website (found by the collector).
|
Gov't Code §551.1283(a); Gov't Code §2051.202(b)
§551.1283(a): text in force then (eff. September 1, 2021)
§2051.202(b): text in force then (eff. September 1, 2021)
|
2025-05-20_minutes |
Facts in this record and the original behind each
| Fact | Value | Support | Approving original |
|---|---|---|---|
| Board actions taken | 14 item(s) | Original on file | 2025-05-20_minutes |
| Directors present | 5 item(s) (p. 1) | Original on file | 2025-05-20_minutes (p. 1) |
What was extracted (9 of 14 fields)
| posted online | True | district website (found by the collector) |
|---|---|---|
| meeting date | 2025-05-20 | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| directors present | 5 item(s) John Herzog Emily Lashbrook Carol L. Mather Carla A. Dawson Debbie Hooper |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| others present | 9 item(s) Flock Safety Masterson Advisors LLC Dunham Pointe Development, LLC Storm Water Solutions, LLC BGE, Inc. Municipal Accounts & Consulting, L.P. B&A Municipal Tax Service, LLC Inframark, LLC |
meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| public comment | A resident raised concerns about water meters, asked for a twice-yearly report on high water users, and asked the District to monitor local sales tax receipts. Another resident reported erosion and sinkhole issues in a back yard next to the western boundary channel; the stormwater consultant described steps HCID 13 has taken on erosion. | meeting overview (seed/minutes), read from the scanned minutes, p. 1 |
| closed session | none recorded | meeting overview (seed/minutes), read from the scanned minutes |
| actions | 14 item(s) Adopted Resolution on Policy Regarding Receiving Public Comments Approved minutes of the April 15, 2025 meeting Entered into a Master Service Agreement with Flock Safety (subject to finalization) and approved a $7,300.00 proposal for two license plate reader cameras; an annual fee of $6,000.00 for camera maintenance was noted Approved bookkeeper's report and payment of bills Approved annual continuing disclosure report and authorized filing with the MSRB through EMMA Approved tax assessor/collector's report and payment of tax bills (97.29% of 2024 taxes collected as of April 30, 2025) Approved operator's report, approved the Consumer Confidence Report for distribution and filing with TCEQ, and terminated service to delinquent accounts on the termination list Authorized BGE to design, advertise and receive bids for Dunham Pointe Section 24 water, sanitary sewer and drainage, and Section 24 paving |
meeting overview (seed/minutes), read from the scanned minutes and the board-action reviews |
| prior minutes approved | 1 item(s) Approved minutes of the April 15, 2025 meeting |
meeting overview (seed/minutes), read from the scanned minutes |
| board size | 5 | directors listed in seed/officials |
Not extracted yet: meeting kind, meeting place, directors absent, signed by secretary, approved on. A reviewer can add these, with page references, in the district's extractions file.