Attorney General Opinion JM-0987

P November 30, 1988 Mr. Perry L. Adkisson Chancellor The Texas A&M University System College Station, Texas 77843 Honorable Bob Bullock Comptroller of Public Accounts L.B.J. State Office Building Austin, Texas 78774 Gentlemen: OpiIliOIl No. JM-987 Re: Applicability of the limited sales and use tax to public entities (RQ-1363 and RQ-1415) This office has received two requests for opinions which ask a series of related questions concerning the q&cability of certain provisions of the Texas Limited , Excise, and Use Tax Act to public entities which engage in transactions subject to the taxes levied under the act. See aenerally Tax Code 55 151.001-151.801. The Comptroller of Public Accounts requests our opinion on the following issues: (1) Whether state agencies, cities, counties, independent school districts, state colleges and universities or their auxiliary enterprises, and special purpose districts engaged in making retail sales of tangible personal property and services subject to taxation under the Texas Sales Tax Act must collect sales tax on those sales? (2) If [such entities must collect taxes of retail sales,] then must they be issued a sales tax permit [specified in section 151.204 of the Tax Code]? (3) If so, are they subject to the same rules as other taxpayers with regard to: a) purchase of tax permits: b) filing of returns: Mr. Perry L. Adkisson Honorable Bob Bullock Page 2 (JM-987) . c) penalty and interest on late filings; and d) enforcement procedures and other matters. Additionally, Chancellor Adkisson asks whether public institutions of higher education are entitled to withhold a percentage of gross sales and use tax receipts as reimburse- ment for the cost of collecting the taxes. The statute permits those who collect the tax on behalf of the state to withhold one-half of one percent of the tax due. Tax Code 5 151.423. I. It is important to note at the outset that these questions do not concern the taxation of any public body. See, e.u Attorney General Opinion WW-1502 (1962). Rather, the issu;; under review concern the applicability of certain provisions of the Tax Code to public bodies that "sell@1 or "retail" tangible personal property subject to the sales and use tax. See, e.a., Tax Code 5 151.052: Part III, below. Nor do the questions under examination pertain to exemptions from the imposition of the sales and use tax for governmental entities on purchases of tangible personal property for their use. &g Tax Code § 151.309. Of course, the application of the provisions of any tax law, including enforcement provisions~with interest charges and monetary penalties, to public bodies ma in fact promote something like what one court has identified as the "senseless process" of the sovereign taxing itself [t]he net result of which would be but to take its own money out of one pocket for the purpose of putting it into another -- less the cost of assessing and collecting the tax. . . . accomplish[ing nothing] but the idle expenditure of public funds. Lower Colorado River Authoritv v. Chemical Bank and Trust Co., 190 S.W.Zd 48, 51 (Tex. 1945) (citation omitted). See also Attorney General Opinion WW-1502 (1962). II. Section 151.051 of the Tax Code specifies that a "tax is imposed on each sale of a taxable item in this state." P. 5042 Mr. Perry L. Adkisson Honorable Bob Bullock Page 3 (JM-987) The tax is collected by those making sales of things subject to the tax: (a) A seller who makes a sale subject to the sales tax imposed by this chapter shall add the amount of the tax to the sales price, and when the amount of the tax is added: (1) it becomes a part of the sales price; (2) it is a debt of the purchaser to the seller until paid: and (3) if unpaid, it is recoverable at law in the same manner as the original sales price. Tax Code 8 151.052. Additionally, the Tax Code defines a lVsellerll or "retailer I0 in relevant part as a (a) . . . person engaged in the business of making sales of taxable items of a kind the receipts from the sale of wh~ich are included in the measure of the sales or use tax imposed by this chapter. Tax Code 9 151.008. 11Business11 is defined as "an activity of or caused by a person for the purpose of a direct or indirect gain, benefit, or advantage." Tax Code 9 151.003. It is important to note that the Code Construction Act mandates the inclusion of llgovernment,l' "governmental agency," and "governmental subdivision" within the general definition of U1personl' as that word is used in the relevant provisions of the Tax Code. Gov't Code 5 311.005(2).1 When the legislature intends for governmental entities to be treated differently from other persons in the Tax Code, it specifically provides for distinctive treatment for 1. The first act imposing the limited sales and use tax contained a definition of "person" which included the VState, or any agency hereof, or any city, county, special district, or other political subdivision of this State to the extent engaged in the selling of tangible personal property . . . .*I Acts 1961, 57th Leg., 1st C.S., ch. 24, 9 1, at 71. p. 5043 . Wr. Perry L. Adkisson Honorable Bob Bullock Page 4 (JM-987) public entities whose activities otherwise fit within the reach of the statute. See. e.a., Tax Code § 151.3101 (the sales of amusements "exclusively provided: by this state, municipality, county, school district, special district, or other political subdivision of this state . . .I* are exempted from the sales and use tax); and Tax Code 5 151.309 (exemption from payment of the tax by governmental entities). This office has noted, for example, that the sales tax is applied to sales made by the Department of Highways operating as a retailer selling tangible personal property to purchasers in the general public. Attorney General Opinion H-303 (1974). No general principle in the Constitution or the Tax Code limits the application of the sales and use tax simply because transactions subject to the tax are entered into by public entities, or because the public body must extract the tax from those purchasers who owe it as a part of the purchase price of tangible personal property. Thus, when a governmental entity acts as a "retailer" or "seller," section 151.052 of the Tax Code makes clear that the l*sellerlq or "retailer*' is not initially liable for the tax: rather, the purchaser is liable to the seller for the tax as '*a part of the sales price." Accordingly, the key operational definitions in the sales tax law apply to public bodies that otherwise fit within their terms. The provisions of the law are clear and unambiguous, and call for no examination beyond the plain meaning of the words used in the statute. Brazos River Authoritv v. Graham, 354 S.W.2d 99 (Tex. 1961). III. The collection of the sales and use tax and the deposit of the tax receipts with the state depends on the specific efforts of sellers and retailers mandated by the Tax Code. Retailers must register with the comptroller, and all sellers must obtain sales tax permits. Tax Code 55 151.106, 151.201. Subchapter I, chapter 151 of the Tax Code specifies the methods which must be used by retailers and sellers to report the amount of the taxes they collect. The subchapter also specifies the deadlines for making such reports and for transmitting tax receipts to the comptroller. See Tax Code gg 151.401, 151.409. Additionally, the code permits the seller or retailer collecting the tax to deduct one-half of one percent of the amount due for the cost of collecting the P. 5044 Mr. Perry L. Adkisson Honorable Bob Bullock Page 5 (JM-987) F . F-- tax and to qualify for certain discounts for some prepayment of the taxes collected. Tax Code 00 151.423, 151.424. Subchapters K and L, chapter 151 of the Tax Code specify the procedures used to collect delinquent sales taxes, mandate penalties to be levied for certain violations of the sales tax law, and prohibit certain practices with regard to the collection and payment of the tax. The provisions of the Tax Code which place the burden of collecting the sales tax on sellers and retailers do not distinguish retailers and sellers in the public sector from private retailers and sellers. Again, it appears that when the legislature meant for different rules to apply to governmental entities, it provided so in other definitional provisions of the Tax Code. Sea the discussion at page 5, above. Thus, absent specific language creating an exception for governmental entities, all of the provisions of the limited sales, use, and excise tax law apply to governmental entities entering into transactions subject to the provi- sions of the Tax Code, with the exception discussed in Part IV, and subject to the general qualifications set out in Part V. Specifically, public institutions of higher education when they act as l*sellersE' or "retailers** by conducting transactions subject to the sales tax, should be treated by the comptroller as any other "seller" or "retailer" engaged in the kinds of transactions subject to the tax. They are entitled to all of the benefits extended to "sellers" and "retailers" in the Tax Code, and subject to all of the burdens of the law. Accordingly, they are entitled to withhold the statutorily prescribed amount permitted to sellers and retailers who collect taxes, to reimburse them for the costs of collecting the tax on behalf of the state, and to qialify for any bounties provided for the prepayment of taxes. Tax Code 55 151.423, 151.424. Additionally, the comptroller asks specifically whether governmental entities must purchase sales tax permits. Section 151.202 of the Tax Code provides that a "person desiring to be a seller in this state shall file with the comptroller an application for a permit for each place of business." See also Tax Code 95 151.201, 151.2021 (governs fees to be charged for issuance and renewal of sales tax permits). There is no language in any of the provisions of the sales and use tax law concerning permits to indicate that the legislature intended for governmental entities 13. 5045 or. Perry L. Adkisson Honorable Bob Bullock Page 6 (JM-987) conducting business as sellers to be exempt from either the permit requirement or the fees to be charged for new and renewed permits. Attorney General Opinion JR-973 (1988). IV. Subsequent to the enactment of the Tax Code, the legislature adopted the State Funds Reform Act. Gov't Code 3s 404.091 - 404.094. The State Funds Reform Act applies to state agencies, defined as: an office, institution, or other agency that is in the executive branch of state govern- ment, has authority that is not limited to a geographical portion of the state, and was created by the constitution or a statute of this state, but does not include an institu- tion of higher education as defined by Section 61.003, Education Code. Gov't Code § 404.092. The act applies to state agencies only "to the extent that they are not otherwise required to deposit funds in the treasury." The act does not apply to funds. specified in section 404.093 (b) of the Government Code, none of which are relevant to this inquiry. In essential part, the state Funds Reform Act requires that: (a) Fees, fines, penalties, taxes, charges, gifts, donations, and other funds collected or received by a state agency under law shall be deposited in the treasury . . . . A deposit shall be made at the earliest possible time that the treasury can accept those funds, && not later than the seventh dav after the date of receint. (b) Money that is required by this sub- chapter or by another law to be deposited in the treasury shall be deposited to the credit of the general revenue fund unless the money is expressly required to be deposited to another fund, trust fund, or special account not in the general revenue fund. This sub- section does not affect the authority of the comptroller or the treasurer to establish and use accounts necessary to manage and account for state revenues and expenditures. (Emphasis added.) p. 5046 P Mr. Perry L. Adkisson Honorable Bob Bullock Page 7 (JM-987) Gov't Code 5 404.094. Sales sellers and retailers "shall be tax receipts collected by delivered to the office of the comptroller.n Tax Code S 151.409. At present, the comptroller's rules require taxes collected by state agencies to be deposited in the treasury within seven days. Comptroller of Public Accounts, Revenue Accounting Rule 12. This practice of the comptroller is consistent with the State Funds Reform Act. Although the Tax Code specifies that sellers and retailers must send sales tax receipts to the comptroller on either a monthly or a quarterly basis, the comptroller may require that receipts be submitted on a different basis, if he deems that to be necessary "to facilitate the collection of taxes due." Tax Code 55 151.401, 151.405. Thus, the present practice which requires taxes collected by the state and its agencies to be deoosited in the treasury within seven days is authorized by the Tax Code. This practice is also consistent with the provisions of the Government Code requiring that taxes collected or received by state agencies must be in the treasury within seven days of receipt. V. The comptroller also asks whether the enforcement provisions in subchapters K and L, chapter 151 of the Tax Code apply to governmental entities, including the state, its agencies, counties, cities, and independent school districts. In particular, the comptroller inquires about the application of provisions levying penalties and interest for the late filing of required reports and the late payment of taxes to such taxpayers. The enforcement provisions of the Tax Code make no distinction between public and private entities subject to the code in any of the sections touching on the enforcement of the sales and use tax, including the provisions concerning the levying of penalties and interest. The Constitution forbids payments to be made from the public treasury except pursuant to a specific appropriation. Tex. Const. art. VIII, 5 6. Additionally, appropriations may be made only under the authority of previously adopted legislation. Tex. Const. art. III, § 44. The state is not liable for interest on claims made against it, unless a statute authorizes the interest. See, e.a., State v. El, Paso Natural Gas Comoany, 300 S.W.Zd 170 (Tex. Civ. App. - Austin 1957, no writ). D. 5047 Mr. Perry L. Adkisson Honorable Bob Bullock Page 0 (JM-987) The Tax Code requires all of the entities subject to its provisions to pay interest on certain tax returns filed late: the state is such an entity. The Tax Code also does not discriminate between public and private entities in the provisions governing the imposition of penalties. There- fore, the code authorizes the state to pay both the interest and penalties which may be levied against it under the enforcement provisions of the sales and use tax law. This means that the comptroller may impose penalties and interest in the appropriate circumstances specified by the Tax Code. Satisfaction of a levy must await action by the legislature to aooronriate funds to pay any levies against the state or one of its arms. Again, while the imposition of such a penalty by the state against itself may be a pointless process, it is not forbidden by any provision in the law. Lower Colorado River Authoritv v. Chemical Bank and Trust Co., 190 S.W.2d 48 (Tex. 1945). Counties must adopt annual budgets which provide details of planned expenditures for the county. See aener- u Local Gov't Code, ch. 111. Expenditures may be made only "in strict compliance with the budget." See Local Gov’t Code 55 111.010, 111.041, and 111.070. This means that all payments, including fines and interest due because of violations of the Tax Code, must be provided for specif- ically in the budget adopted by the county commissioners. A similar pattern applies both to municipalities and school districts. See Local Gov't Code § 102.009; Educ. Code OS 17.29, 17.56, 23.42, and 23.47. SUMMARY The Limited Sales and Use Tax Law applies fully to the state, including its agencies and political subdivisions, to munici- palities, and to independent school districts entering into transactions which fit within the terms of the Tax Code. All entities subject to the provisions of the sales tax law are entitled to any benefits extended .by the statute, including the provision which allows sellers and retailers who collect the tax to withhold a specified percentage of the taxes collected as reimbursement for the costs of collection. The State Funds Reform Act, sections 404.091 through 404.094 of the Government Code, apply to the handling of sales tax receipts collected by the entities subject to the act. Penalties and interest -. p. 5048 Mr. Perry L. Adkisson Honorable Bob Bullock Page 9 (JM-987) levied against public entities the Tax Code may be paid by the pursuant to law. Very h pursuant to entities only JIM MATTOX Attorney General of Texas MARY KELLER First Assistant Attorney General Lou MCCREARY Executive Assistant Attorney General JUDGE ZOLLIE STEAKLEY Special Assistant Attorney General RICK GILPIN Chairman, Opinion Committee Prepared by D. R. Bustion, II Assistant Attorney General P. 5049